We are currently seeking an Administrative Support Specialist for our New Jersey office. The ideal candidate will have a minimum of 1-3 years of experience in a similar role. The Administrative Support Specialist will provide administrative support to our team. This role involves tasks like handling office-related mail orders, e-filing, financial administration support, expense management, and calendar management.
Key Responsibilities:
1. Maintain executives’ schedules, appointments, and travel arrangements.
2. Coordinate and manage office-related mail orders.
3. Provide administrative support for financial operations, including budgeting, expense management, and reporting.
4. Schedule and coordinate meetings and conferences.
5. Prepare agendas for meetings and prepare schedules.
6. Create and maintain comprehensive and accurate records, documents, and reports.
7. Liaise with internal departments and communicate with stakeholders.
8. Assist in the preparation of presentation materials.
9. Uphold a strict level of confidentiality and discretion.
Skills and Qualifications:
1. A minimum of 1-3 years' experience as an Administrative Assistant or in a similar role.
2. Proficiency in MS Office Suite, with knowledge of Excel and PowerPoint.
3. Experience in managing expense reports and office budgets.
4. Excellent verbal and written communication skills.
5. Discretion and confidentiality.
6. Ability to multitask and prioritize daily workload.
7. High level of verbal and written communications skills.
We are committed to creating a diverse and inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
If you have the skills and experience mentioned above and you are looking to make a difference with your work, we would love to speak with you. Apply today and join our team.
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